Job Board: CBS Radio-WXRT Sales Assistant

JOB POSTING – WXRT-FM

Sales Assistant

Posted 1/26/11

PURPOSE OF POSITION:

Assist sales staff with all clerical requests

PRINCIPAL DUTIES AND RESPONSIBILITIES (to include but will not be limited to):

Assist WXRT with all clerical and client requests 

Assist with all aspects of sales orders

Process co-op invoices and scripts

Track sales office attendance for WXRT

Switchboard backup

Backup other assistants as needed

Keep sales one sheets updated

Other duties as assigned

DAILY

Sales orders (all categories):

o    Input sales orders into IBS on the same day they come in for WXRT

o    Sales order entry on the same day for WXRT

o    Print and review for accuracy on the same day

o    Communicate immediately with AE/GSM with any issues with finance

o    Process all write-offs received from the GSM

Fulfill  requests for invoices and send out the same day they are requested

All clerical requests from WXRT sales staff

Other duties as assigned

WEEKLY

Switchboard lunch coverage

Pull and print the weekly comps to give to GSM (due Monday by 9AM)

Compile weekly activity reports and send to GSM (due Monday)

Do the Weekly Presentation Summary and send to the GSM (due Monday)

Do the Account Executive Tracker  (due Monday)

Weekly billing by given to the AE (due Monday)

Update AE Budget reports and give to GSM (due Monday)

Other duties as assigned

MONTHLY

Trex expense reports for GSM

Notarize and mail co-op invoices and scripts

Other duties as assigned

QUARTERLY

Work on Key and Target Account Profiles with GSM

Other duties as assigned

Preferred Skills/Experience:

·      College degree/or minimum 2 years equivalent experience preferred
Ability to handle multi projects simultaneously critical 

Superior time-management and organization skills mandatory

Highly proactive person with keen judgment essential

Windows Microsoft Office Applications (Intermediate to advanced level)

Graphic/Scanning programs a plus

General Office Equipment (copier, fax, printer)
Microsoft Word, Excel, PowerPoint, and Outlook

Typing skills of a minimum of 50 wpm

Applications for this position are accepted online only, no emails or faxes will be considered.  No phone calls please.

View and apply for this position at http://www.cbsradio.com/careers

It is the policy of CBS Radio to afford equal opportunity to all, to discriminate against none, to take affirmative action to promote equal employment and advancement opportunity regardless of race, color, national origin, religion, sex, age, sexual orientation, disability, veteran’s status, marital status, or height or weight.

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